Policies, Procedures, Guidelines & Forms

 

Administration & Governance

External Academic Unit Reviews June 2014
Faculty Meetings Terms of Reference September 2021
Internal Search Procedures for Chairs and Professorships December 2023

Centres & Institutes

Research Centres and Institutes November 2017

Facilities & Safety

Building Emergency Response Plan (BERP) – Neville Scarfe Building (SCRF) October 2023
Snow Policy and Emergency Procedures November 2018
Reporting Workplace Incidents June 2019
Education Joint Occupational Health & Safety Committees (JOHSC) 2021

Faculty Affairs

Faculty Workload Policy December 2023
Faculty Honorarium Policy December 2022
Summative Peer Review of Teaching (SPRoT)

 2019

Appointment, Reappointment, Promotion & Tenure (ARPT) Processes

Checklist for Appointment, Promotion, and Tenure (APT) Files May 2023
Checklist for Reappointment Files May 2023
Checklist for UBC CV Preparation May 2023
External Reviewer Assessment Form May 2023
Guidelines to Support ARPT Files with Non-Departmental Workload September 2022

Faculty Searches & Hiring Processes

Faculty Hire Request Form October 2023
Faculty Hiring Guidelines September 2023
Rubric for Assessing Candidate Contributions to EDID August 2023

Sessional Pay Scale

FOE Sessional Pay Scale Effective July 1, 2023 July 2023
FOE Sessional Pay Scale Effective July 1, 2021 July 2021
FOE Sessional Pay Scale Effective July 1, 2020 July 2020

Visiting Appointments

Visiting Appointments Step-by-Step Instructions January 2022
Visiting Faculty Application Form December 2019
Useful Information for Visiting Appointments January 2022

Finance

Forms & Resources

Business Expense Rules, Effective April 1, 2022 April 2022
Determining the Status of an Independent Contractor Versus an Employee May 2022
Faculty Computer Upgrade Reimbursement Guidelines April 2023
Faculty of Education Research Account Expense Policy July 2015
Faculty Relocation Expenses and Taxable Benefits Guidelines January 2018
Journal Entry Request Form - UBC Workday November 2020
Operating Funds Justification on Travel Form PDF* Excel
* Save PDF form to desktop before editing in Adobe Reader XI or later.		 July 2022
Staff Professional Development Top-up Fund (SPDTF) Guidelines for Eligibility & Claims September 2022
Workday Quick Reference Guides (Job Aids) May 2022
Tri-Agency Grants – UBC Research Finance Resources
Tri-Agency Guide on Financial Administration

Graduate Student Conference Travel

Graduate Student Conference Travel Grant Application Guidelines November 2022
Graduate Student Conference Travel Grant Application May 2022

UBC Policies & Guidelines

Index of all UBC Policies, Guidelines, and Rules
UBC HR Respectful Environment Statement & Resources
UBC Equity & Inclusion Office Policies & Reports

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