COVID-19: Faculty of Education Updates: Safety Plans

APPROVED – KIN Dr. Warburton’s Lab Access Agreement

Kinesiology has received approval of Dr. Warburton’s Lab Access Agreement to comply with Safety and Risk Services and the Faculty’s Safety Plan. This plan pertains to individuals authorized to use the space.

APPROVED – KIN Dr. Sheel’s Lab Access Agreement

Kinesiology has received approval of Dr. Sheel’s Lab Access Agreement to comply with Safety and Risk Services and the Faculty’s Safety Plan. This plan pertains to individuals authorized to use the space.

APPROVED – ECED Practicum COVID-19 Safety Plan

ECED has received approval of their Safety Plan to comply with Safety and Risk Services and the Faculty’s Safety Plan. This plan pertains to Early Childhood Education (ECED) students enrolled in the BC ECE Basic Certificate program at UBC Vancouver. To meet the requirements of the certification body (BC ECE Registry in the BC Ministry of Children and Family Development) learning opportunities cannot be offered completely online, therefore ECED is implementing protocols to ensure safe learning and working in early childcare settings.

APPROVED – EPSE 514 Summer II Safety Plan

EPSE 514 has received approval of their Safety Plan to comply with Safety and Risk Services and the Faculty’s Safety Plan. EPSE 514, Advanced Techniques in Orientation and Mobility, is a 6-credit, 4-week course and is the first course that students take in the Graduate Certificate in Orientation and Mobility program. EPSE 514 involves learning the cane skills and orientation techniques that individuals who are blind use to travel indoor, residential, semi-business and rural environments.

UPDATED – Faculty of Education Safety Plan

The Faculty of Education has updated their Safety Plan to comply with Safety and Risk Services new terminology. The update also includes compliance with the University’s guidance and information regarding daily self-assessments.

UPDATED – Education Library Safety Plan

The Education Library has updated their Safety Plan that allows for an increase in staffing in the Education Library to meet a growth in demand for materials as the academic year begins. This safety plan outlines processes and procedures that will allow for more than one library employee to work on-site at a time. The Education Library is not reopening to the public. The update includes compliance with the University’s guidance and information regarding daily self-assessments.

UPDATED – UBC Teacher Education Office Safety Plan

An updated UBC Teacher Education Office Safety Plan is now available.

This plan pertains to all teacher candidates enrolled at UBC Vancouver, and includes those enrolled in the Indigenous Teacher Education Program (NITEP), the Cariboo Field Centre, and the West Kootenay Teacher Education Program (WKTEP) as well as those enrolled in the regular program.

Read the updated Safety Plan here.

UPDATED – UBC Teacher Education Office Safety Plan

An updated UBC Teacher Education Office Safety Plan is now available.

This plan pertains to all teacher candidates enrolled at UBC Vancouver, and includes those enrolled in the Indigenous Teacher Education Program (NITEP), the Cariboo Field Centre, and the West Kootenay Teacher Education Program (WKTEP) as well as those enrolled in the regular program.

Read the updated Safety Plan here.

APPROVED- Kinesiology Community Outreach programs Child Safety Plan

The School of Kinesiology’s Community Outreach programs supports research, and academic learning and teaching through experiential learning opportunities for students, as well as serve as the School’s primary community engagement program for a wide range of diverse communities, partners, families, and individuals across Vancouver. This child safety plan proposes a limited re-opening in a phased approach, starting with the Active Kids program and followed by the BodyWorks program (separate safety plan to be submitted).

Read the Kinesiology Community Outreach programs – Active Kids Child Safety Plan here.

UPDATED – Workspace Safety Plan

An updated Faculty of Education COVID-19 Workspace Safety Plan is now available.

Read the updated Workplace Safety Plan here.

UPDATED – Workspace Safety Plan

An updated Faculty of Education COVID-19 Workspace Safety Plan is now available.

Read the updated Workplace Safety Plan here.

APPROVED – Education Library 

The UBC Library has developed an approved Safety Plan to establish a Materials Pick-Up Service, which allows UBC faculty, students, and staff to request up to 10 items per week (books, book chapters, print articles) and pick them up at Koerner Library.

The Education Library has created an intermediate Child Safety Plan that allows for an increase in staffing in the Education Library to meet a growth in demand for materials as the academic year begins. This safety plan outlines processes and procedures that will allow for more than one library employee to work on-site at a time. The Education Library is not reopening to the public.

UPDATED – Psychological Services and Counselling Training Centre Safety Plan

An updated safety plan from the Psychological Services and Counselling Training Centre is now available. The addendum adds the UBC wide policy in which all students, faculty, staff, and visitors are required to wear non-medical masks, when indoors on campus.

Read the updated safety plan here.

Information regarding Okanagan School of Education’s Safety Plan.

Please read through the entire document, available here. Enter your name, email and check mark the box on page 8 to indicate you have been made aware of the plan. Send this page back to Kristin Schuppener as it will be kept on file.

Things to remember:

• Let Kristin know if you would like to be on-campus (3rd floor, EME). No-one is allowed on the floor unless it has been approved and added to the calendar.
• If you are on campus, you must wear a mask. Masks are not required within your own office (please shut door).
• You must take the ‘Preventing COVID-19 Infection in the Workplace (UBCO)’ training module.
• Remember to assess yourself daily for symptoms.
• Review the COVID-19 Campus Rules.

APPROVED – Protocols for Teacher Candidates during Field Experiences Child Plan

Some of you have now resumed on-campus work. If you have not yet made this arrangement but would like to do so, please connect to your unit administrative manager to be added to the schedule. Please also recall that you need to complete UBC’s mandatory training module, Preventing COVID-19 Infection in the Workplace as well as the Faculty’s Safety Plan Compliance course.

For those of you who are working on campus, I would like to draw your attention to a few UBC updates. Safety and Risk Services (SRS) has developed a document outlining procedures for working outside your regular campus building during COVID-19. SRS is also developing mobile app for faculty and staff who are working in isolation while on campus. I will update you when the app is operational.

APPROVED – Protocols for Teacher Candidates during Field Experiences Child Plan

The UBC Teacher Education Office’s intermediate Child Safety Plan has been approved. The document provides guidelines for teacher candidates enrolled in the Bachelor of Education program who will be teaching at public and independent school sites during practicum, field experiences and/or place-based learning events during the 2020/21 academic year.

This plan pertains to all teacher candidates enrolled at UBC Vancouver, and includes those enrolled in the Indigenous Teacher Education Program (NITEP), the Cariboo Field Centre, and the West Kootenay Teacher Education Program (WKTEP) as well as those enrolled in the regular program. Students enrolled in the Okanagan School of Education Teacher Education Program are not considered in this plan.

FOR YOUR INFORMATION – General Teaching Spaces – Management, FAQs and Safety Plan

The Infrastructure Development, Learning Spaces Team (LST) has provided a Safety Plan for General Teaching Space (GST) classrooms, which are spread across 43 buildings, managed centrally by LST , and shared across all Faculties.

This plan outlines the COVID-19 safety plan for all GTS rooms to support in-person academic teaching for Term 1 (Fall 2020) and any ad hoc bookings for academic, student and staff (summer camps, trainings, events, meetings, conferences) that are approved by Faculties. At the time of submission, the learning spaces in the Faculty of Education remain closed to in-person teaching, with the exception of Ponderosa Commons North Room 1008, for instructor live-streaming courses Tuesdays and Thursdays.

APPROVED – Desktop Services, UBC IT Child Plan

Desktop Services/UBC Information Technology’s intermediate Child Safety Plan has been approved. It indicates that as some units and departments begin to return to UBC and other other UBC buildings/areas there has been an increase in need for on site visits. The plan emphasizes the need for central hubs for UBC IT to launch support from; incidents and requests will still be handled remotely as much as possible. In areas where pick-ups are deemed necessary, there will be designated areas for employees to leave equipment to reduce or remove face-to-face contact and maintain social distancing.

Working On-campus: Mandatory Training Courses

Faculty or staff working on-site in Neville Scarfe or Ponderosa Commons North are required to complete two mandatory, online training courses:

1. Faculty of Education Safety Plan Compliance Course
2. Preventing COVID-19 Infection in the Workplace

APPROVED – PSCTC Child Plan

The Psychological Services and Counselling Training Centre’s (PSCTC) intermediate Child Safety Plan has been approved. It indicates that only students and faculty from the UBC community will enter the PSCTC,  including, SACP and CNPS students, Graduate Student GAAs, Supervising faculty/instructors, and starting in late October, UBC student clients (referrals from Access and Diversity or health services). Outside community members are not able to visit at this time.

APPROVED – Faculty of Education Safety Parent Plan

The Faculty of Education’s safety plan has received Executive approval, and we will now begin the implementation of the plan. All personnel should wait for further instructions from their unit administrative manager before attempting to access the buildings. We invite all members of our Faculty of Education community to review the approved workplace safety plan.

Faculty of Education Draft Safety Plan

The Faculty of Education is contemplating a gradual and phased reopening of the Neville Scarfe Building and the Education spaces in Ponderosa Commons. More information about the process of developing the safety plan may be found on UBC’s Safety and Risk Services website.

We invite all members of our Faculty of Education community to review the draft workplace safety plan, which includes the draft signage and keyplans.

Safety Plan Update

In my last bulletin, I mentioned that the Office of the Dean was working on a plan to allow limited, scheduled building access to faculty who wish to work in their campus offices. I am pleased to let you know that our Faculty of Education Safety Plan has been drafted and is in the process of being reviewed before being submitted to Safety and Risk Services (SRS) for approval. The Safety Plan will be posted on the Faculty’s COVID-19 page on Monday, July 28th. DNSO Communications will provide a link and related information, including a Qualtrics survey, in Monday’s edition of Education Update. I ask all of you—faculty, staff and students—to review the draft plan and provide feedback through the survey. Our goal is to submit the plan for approval by the end of next week.

As a reminder, before anyone can return to on-campus work, they will be required to complete an online training course. The mandatory module, Preventing COVID-19 Infection in the Workplace training is accessible through the Workplace Learning (WPL) platform. To complete the training you must enroll in the course after logging in with your CWL.

Faculty of Education Research Resumption Plan

As you know, on-campus research was curtailed at UBC from March 24 by the Office of the Vice President, Research and Innovation (VPRI) due to COVID-19 public health and safety concerns. Some of this chronology is reported here: https://research.ubc.ca/phased-resumption-campus-research-scholarship-and-creative-activities

In May, the Faculty of Education began to explore possibilities for research resumption. Our FoE Research Resumption Plan (RRP, Phase 1) was approved by VPRI and the President’s Office on June 26^th. We invite all members of our Faculty of Education community to review the approved Research Resumption Plan (version 2.1).

Any subsequent plans and amendments/addenda can also be found on the Faculty’s Policies and Procedures web page: https://faculty-staff.educ.ubc.ca/policies-procedures/. The password to access the documents is FoE-RRP-COVID-19.